Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Bristol City Council
c/o RIBA Competitions, The Studio (5th Floor), 32 The Calls, Leeds, LS2 7EW
Contact point(s): RIBA Competitions
Telephone: +44 1132031490
General address of the contracting authority: www.bristol.gov.uk
Electronic access to information: http://architecture.com/competitions
Electronic submission of tenders and requests to participate: http://architecture.com/competitions
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Regional or local authority
General public services
Recreation, culture and religion
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
Bristol Arena Multidisciplinary Design Team Competition.
II.1.2)Type of contract and location of works, place of delivery or of performance Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
NUTS code UKK11
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Architectural design services. Architectural, construction, engineering and inspection services. Architectural and related services. Architectural services for buildings. Architectural, engineering and planning services. Engineering services. Urban planning and landscape architectural services. Bristol City Council is working to develop a 12 000 capacity entertainment indoor multipurpose arena for entertainment, cultural and sporting events facilities. The Council requires a multi-disciplinary design team having architectural and engineering capabilities as well as capabilities within the arena/performance venue field and significant knowledge of sustainability and the creation and development of urban spaces.
II.1.6)Common procurement vocabulary (CPV)
71220000, 71000000, 71200000, 71221000, 71240000, 71300000, 71400000
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Bristol City Council is working to develop a 12 000 capacity entertainment indoor multipurpose arena for entertainment, cultural and sporting events facilities and act as the catalyst for the development of the Bristol Temple Quarter Enterprise Zone (BTQEZ) in terms of spatial planning, creating jobs and generating economic growth. The Council intends to appoint a Design and Build contractor to design and construct the arena. It is expected in that event that the Council's multi-disciplinary design team would novate to the Design & Build contractor. Such novation is likely to take place during RIBA work Stage 3 or 4. The Council requires a multi-disciplinary design team having architectural and engineering capabilities as well as capabilities within the arena/performance venue field and significant knowledge of sustainability and the creation and development of urban spaces. More specifically, the multi-disciplinary design team will need to provide the following services: Architecture, Structure engineering, Building services engineering, Acoustic engineering, Sustainability engineering, Transport engineering, Environmental engineering, Fire engineering, Civil engineering, Internal design, Landscape architecture, Façade engineering, Health and safety design management, Access consultancy services (including pedestrian flow modelling), Specialist lighting design, Security and anti-terrorism design, Information technology engineering, Public art consultancy, Information management. The Council has approved up to GBP 91m to finance the project, of which GBP 86m has been allocated to the arena itself including allowances for fees, contingency, FF&E and inflation.
Estimated value excluding VAT:
Range: between 6 000 000 and 9 000 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Starting 1.2.2015. Completion 31.12.2018
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
The authority reserves the right to request appropriate security relevant and proportionate to the contract value. Further details will be given in the Invitation To Tender documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Bristol City Council standard form of condition for payment, which will be provided in the contract documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
The authority reserves the right to require grouping consultants to take a particular form or to require a single consultant to take primary liability or to require that each consultant undertakes joint or several liability.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As specified in the Invitation To Tender documents.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: In accordance with Regulation 23 of the Public Contracts Regulations 2006 (as amended) and as set out in the documentation available from RIBA Competitions. Also; (1) The Council reserves the right to exclude a Bidder if: (a) the Bidder has not confirmed that Blacklists are not used by or on behalf of the Bidder; and/or (b) the Council is not satisfied that the Bidder has demonstrated that adequate measures are in place to ensure that Blacklists are not used by or on behalf of the Bidder.(2) The Council reserves the right to exclude a Bidder if the Council is not satisfied that adequate self-cleaning has been carried out following: (a) an adverse finding by a court or tribunal or other public body exercising similar functions regarding the use of a Blacklist by or on behalf of a Bidder; (b) an admission by the Bidder of the use of a Blacklist by or on behalf of the Bidder. Please refer to the Invitation To Tender document and the on-line questionnaire for more details (including a definition of “Blacklist” and guidance regarding self-cleaning
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: In accordance with the Public Contracts Regulations 2006 (as amended) and as set out in the documentation available from RIBA Competitions.
Minimum level(s) of standards possibly required: In accordance with Regulation 24 of the Public Contracts Regulations 2006 (as amended) and as set out in the documentation available from RIBA Competitions. Also; The applicant must provide statement or other documentation showing that the applicant will be able to take out the required insurances with an acceptable insurance company that specifically covers this project with a cover amount of minimum GBP 10 million for each of Public Liability, Employers Liability Insurance and Professional Indemnity insurance.
Information and formalities necessary for evaluating if the requirements are met:
In accordance with the Public Contracts Regulations 2006 (as amended) and as set out in the documentation available from RIBA Competitions.
Minimum level(s) of standards possibly required:
In accordance with Regulation 25 of the Public Contracts Regulations 2006 (as amended) and as set out in the documentation available from RIBA Competitions. Also; The applicant must show experience across the multi-disciplinary design team of working on projects similar to the Bristol Arena project. A similar project is an arena, large performance venue (over 5 000 seat capacity) or stadium (over 5 000 seat capacity with corporate hospitality), constructed within the last ten years and experience is having either a lead architectural or structural engineering role on a project similar to the Bristol Arena. The applicant must be able to show that at least four other named design team personnel having experience on a project similar to the Bristol Arena from the following disciplines: architecture, structural engineering, building services engineering, sustainability engineering and acoustic engineering. If the applicant is a group of consultants (e.g. a consortium) it is sufficient that the group as a whole has such experience. Experience that the applicant's personnel have from previous employment is considered a part of the applicant's experience. Applicants will be required to provide a satisfactory Equalities policy and a Health & Safety policy. Applicants will be required to confirm acceptance that Bristol City Council has the right to utilise any ideas (or part of them) contained within or generated by the submissions as part of the design, building and/or operation of the Arena and the entrants shall if so requested by Bristol City Council at any time execute such documents and perform such acts as may be required to fully and effectively assure Bristol City Council of such rights.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: The criteria for the Objective Evaluation of the selection are: (a) Overall experience and balance of the design team, including proposed key personnel responsible for delivery of the project and proposed personnel from the other required design disciplines. References and where appropriate information provided about disputes will be taken into account. (b) Evidence of ability to deliver to specification, budget and programme for projects of similar complexity, size and budget. (c) Experience of delivering low-energy, sustainable developments, including designing to meet BREEAM targets.(d) Experience of handling the design and construction challenges that arenas and large performance venues present.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3.1)File reference number attributed by the contracting authority:
RIBA Competitions will send a unique identification number to each applicant who registers for the competition.
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document Time limit for receipt of requests for documents or for accessing documents: 4.9.2014 - 14:00
Payable documents: yes
Price: 50 GBP
Terms and method of payment: There is a registration/documentation charge of GBP 50 (plus VAT). Upon payment of this charge RIBA Competitions will issue you with a Unique Registration Number (URN) and a word format version of the pre-qualification questionnaire relating to the project. Only submissions bearing a URN and accompanied by the PQQ will be accepted. Registrations can be made online via the website www.architecture.com/competitions. Please go to the Live Competitions page where you will be required to sign in to make your payment. If you have not used the website before, you will need to go through a short sign up process before proceeding to the payment area. Once your payment has been processed you will automatically receive confirmation of your registration. RIBA Competitions will send your unique identification number and a copy of the PQQ to the email address provided within 2 working days.
IV.3.4)Time limit for receipt of tenders or requests to participate
18.9.2014 - 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
1) Payments to all participants; each team short-listed to proceed to the design phase of the competition shall receive an honorarium of GBP 20 000 (plus VAT). Payments will be due following submission and presentation of design proposals at a final interview and shall be made to the lead consultant of each team. It shall be a condition of entering into the competition that Bristol City Council has the right to utilise any ideas (or part of them) contained within or generated by the submissions as part of the design, building and/or operation of the Arena [and the entrants shall if so requested by Bristol City Council at any time execute such documents and perform such acts as may be required to fully and effectively assure Bristol City Council of such rights] 2) It is intended that the jury will include, but not be limited to: representatives of Bristol City Council, industry professionals and the project RIBA Adviser. The full names of the panel will be included in the invitation to tender document.3) Applicants who do not submit all of the information asked for in the PQQ cannot expect to be selected to participate in the design competition. 4) If an applicant - for the purpose of the assessment of the applicant's legal, economic, financial and/or technical capacity and wants to rely on the capacities/capabilities of other entities (e.g. sub-consultants), the applicant should explain how the applicant will secure such resources, (e.g. by producing an undertaking by those entities to place the necessary resources at the disposal of the applicant).5) Bristol City Council and RIBA require applicants to provide Bristol City Council and RIBA with an e-mail address to which messages and information regarding the competition can be sent to. 6) The deadline set out in IV.3.4 is the deadline for receipt of applications to participate in the design competition. The deadline for receipt of design proposals from the selected participants will be set out in the Invitation To Tender documents. 7) Details of the contract terms for the appointment of the successful design team will be included in the Invitation to Tender documents
To view this notice, please click here:
GO Reference: GO-201487-PRO-5904753
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
Bristol District Registry of the High Court of Justice
Greyfriars, Lewins Mead
BS1 2NR Bristol
Telephone: +44 1179106700
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: In accordance with English law and the Public Contracts Regulations 2006 (as amended).
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice: