277654-2014 - Security Services For The Delegation Of The European Union İn The Republic Of Madagascar (reference No Eeas-363-delmdga-ser-fwc)

İhale Tipi: Hizmet Alımı
İlgili Sektörler: İş Hizmetleri ( Hukuk, Araştırma, Danışmanlık, İK, Güvenlik, Muhtelif)
Kurum: Eurojust - Madagaskar
İhale Tarihi: 15 Eylül 2014

Temel

250 / 1 yıl
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Kurumsal

550 / 1 yıl
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  • İhale Alarmı - Sınırsız
  • İhale Takip - Sınırsız
  • Çoklu Rapor Alıcısı
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Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

European External Action Service (EEAS), Delegation of the European Union in the Republic of Madagascar
90001 11 1998 0 02500
Tour Zital, 9th floor, Ankorondrano, PO Box 746
For the attention of: Head of Administration
101 Antananarivo
MADAGASCAR
E-mail: delegation-madagascar-hoa@eeas.europa.eu

Internet address(es):

General address of the contracting authority: http://eeas.europa.eu/delegations/madagascar/index_fr.htm

Address of the buyer profile: http://eeas.europa.eu/delegations/madagascar/grants_tenders/tenders/index_fr.htm

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
European institution/agency or international organisation
I.3)Main activity
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Security services for the Delegation of the European Union in the Republic of Madagascar (reference No EEAS-363-DELMDGA-SER-FWC).
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 23: Investigation and security services, except armoured car services
Main site or location of works, place of delivery or of performance: Antananarivo, Madagascar.
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with a single operator

Duration of the framework agreement

Duration in months: 48

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 1 400 000 and 1 600 000 EUR
II.1.5)Short description of the contract or purchase(s)
The aim of this invitation to tender is to enter into a framework contract with a company specialised in the security of people and property. The services to be provided in this context include:
1) the surveillance of buildings managed by the Delegation (offices, the ambassador's residence and the homes of expatriate staff) and the setting up of patrols so as to prevent any intrusion and attacks on persons and property;
2) controlling visitor access to buildings;
3) setting up a radio communication network (VHF/UHF) between the buildings from a central facility managed by the firm;
4) the response of a rapid reaction force in the event of an incident;
5) where applicable, other security-related services such as setting up alarm systems.
A framework contract for up to 4 years will be set up via specific contracts and/or order forms.
II.1.6)Common procurement vocabulary (CPV)

79710000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The number of buildings concerned (offices, the ambassador's residence and the homes of expatriates) is currently 20, but this figure may vary during the course of contract performance. The overall number of hours to be provided by the security firm is estimated at approximately 230 000 hours per year.
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Monthly payments following receipt of a payable invoice, together with 'time sheets' duly signed by the contractor and countersigned by the Delegation and, where applicable, after approval by the Delegation of the activity report for the period considered.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Applications may also be submitted by groupings of service providers who shall not be required to take on a specific legal form prior to the award of this contract, but who might be required to do so afterwards. However, in the case of a grouping, 1 member must be appointed as leader who will be responsible for the administrative management of the contract (point of contact, receipt and processing of payments, etc.) on behalf of all members of the grouping. The leader will need to have received a proxy agreement from the other grouping members in this regard. Each member of the grouping will be jointly and severally liable vis-à-vis the contracting authority. The required documents listed in point III.2 below must be provided by each member of the grouping.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Regulation (EU, Euratom) No 966/2012 of the European Parliament and of the Council of 25.10.2012 (Financial Regulation) and Commission Delegated Regulation (EU) No 1268/2012 of 29.10.2012 on the rules of application of Regulation (EU, Euratom) No 966/2012 (rules of application).
1.A) Access to public procurement:
participation in this invitation to tender is open to all natural persons and legal entities either domiciled, or with their head office, in a Member State of the European Union in accordance with Article 119 of the Financial Regulation and, exceptionally, in Madagascar, Mauritius and South Africa.
1.B) Proof of access to contracts:
candidates must confirm that they have their head office or are domiciled in 1 of the aforementioned countries and enclose the documents evidencing this under their national law.
2.A) Exclusion criteria:
* in accordance with Article 106 of the Financial Regulation:
1. candidates or tenderers shall be excluded from participation in procurement procedures if:
(a) they are bankrupt or being wound up, are having their affairs administered by the courts, have entered into an arrangement with creditors, have suspended business activities, are the subject of proceedings concerning those matters, or are in any analogous situation arising from a similar procedure provided for in national legislation or regulations;
(b) they or persons having powers of representation, decision making or control over them have been convicted of an offence concerning their professional conduct by a judgment of a competent authority of a Member State which has the force of 'res judicata';
(c) they have been guilty of grave professional misconduct proven by any means which the contracting authority can justify including by decisions of the EIB and international organisations;
(d) they are not in compliance with their obligations relating to the payment of social security contributions or the payment of taxes in accordance with the legal provisions of the country in which they are established or with those of the country of the contracting authority or those of the country where the contract is to be performed;
(e) they or persons having powers of representation, decision making or control over them have been the subject of a judgment which has the force of 'res judicata' for fraud, corruption, involvement in a criminal organisation, money laundering or any other illegal activity, where such illegal activity is detrimental to the Union's financial interests;
(f) they are subject to an administrative penalty referred to in Article 109(1).
Points (b) and (e) of the first subparagraph shall not apply where the candidates or tenderers can demonstrate that adequate measures have been adopted against the persons having powers of representation, decision making or control over them, who are subject to a judgement as referred to in points (b) or (e) of the first subparagraph.
2. Candidates or tenderers shall certify that they are not in one of the situations listed in paragraph 1.
For the purpose of the correct application of paragraph 1, the candidate or tenderer, whenever requested by the contracting authority, shall:
(a) where the candidate or tenderer is a legal person, provide information on the ownership or on the management, control and power of representation of the legal person and certify that they are not in 1 of the situations referred to in paragraph 1;
(b) where subcontracting is envisaged, certify that the subcontractor is not in 1 of the situations referred to in paragraph 1.
3. The Commission shall be empowered to adopt delegated acts in accordance with Article 210 concerning detailed rules on:
(a) the exclusion criteria applicable for participation in calls for tenders, including rules on illegal activities giving rise to exclusion;
(b) what evidence may be satisfactory to show that an exclusion situation does not exist;
(c) the duration of an exclusion. Such exclusion shall not exceed 10 years.
* In accordance with Article 107 of the Financial Regulation, a contract shall not be awarded to candidates or tenderers who, during the procurement procedure for that contract:
(a) are subject to a conflict of interests;
(b) are guilty of misrepresenting the information required by the contracting authority as a condition of participation in the procurement procedure or fail to supply that information;
(c) find themselves in 1 of the situations of exclusion, referred to in Article 106(1), for the procurement procedure.
2.B) Means of proof relating to the absence of grounds for exclusion:
* according to Article 143 of the rules of application:

1. candidates and tenderers shall provide a declaration on their honour, which can be consulted at the following address: http://eeas.europa.eu/jobs/docs/declaration-honour_fr.pdf, duly completed, signed and dated, stating that they are not in 1 of the situations referred to in Articles 106 and 107 of the Financial Regulation;

2. the tenderer to whom the contract is to be awarded shall provide, within a time limit defined by the contracting authority and preceding the signature of the contract, the evidence referred to in paragraph 3 hereafter, confirming the declaration referred to in paragraph 1;
3. the contracting authority shall accept as satisfactory evidence that the candidate or tenderer to whom the contract is to be awarded is not in 1 of the situations described in points (a), (b) or (e) of Article 106(1) of the Financial Regulation, a recent extract from the judicial record or, failing that, a equivalent document recently issued by a judicial or administrative authority in the country of origin or provenance showing that those requirements have been met. The contracting authority shall accept, as satisfactory evidence that the candidate or tenderer is not in the situation described in point (a) or (d) of Article 106(1) of the Financial Regulation, a recent certificate issued by the competent authority of the States concerned, as defined in point 2.A) 1.(d) above. Where the document or certificate referred to in paragraph 1 of this Article is not issued in the country concerned, and for the other cases of exclusion referred to in Article 106 of the Financial Regulation, it may be replaced by a statement under oath or, failing that, a solemn declaration made by the interested party before a judicial or administrative authority, a notary or a qualified professional body in the country of origin or provenance;
4. depending on the national legislation of the country in which the candidate or tenderer is established, the documents referred to in paragraphs 1 and 3 shall relate to legal entities and natural persons including, where considered necessary by the contracting authority, company directors or any person with powers of representation, decision making or control in relation to the candidate or tenderer;
5. where it has doubts as to whether candidates or tenderers are in 1 of the situations of exclusion, the contracting authority may itself apply to the competent authorities referred to in paragraph 3 to obtain any information it considers necessary about that situation;
6. the contracting authority may waive the obligation of a candidate or tenderer to submit the documentary evidence referred to in paragraph 3 if such evidence has already been submitted to it for the purposes of another procurement procedure and provided that the issuing date of the documents does not exceed 1 year and that they are still valid. In such a case, the candidate or tenderer shall declare on his honour that the documentary evidence has already been provided in a previous procurement procedure and confirm that no changes in his situation have occurred;

7. the candidate or tenderer shall submit a declaration on honour, which can be consulted at the following address: http://eeas.europa.eu/jobs/docs/declaration-honour_fr.pdf duly completed, signed and dated by the intended subcontractor, stating that he is not in 1 of the situations referred to in Articles 106 and 107 of the Financial Regulation. If case of doubt on this declaration on honour, the contracting authority shall request the evidence referred to in paragraphs 3 and 4. Paragraph 5 shall apply, where appropriate.

III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: proof of financial and economic capacity must be provided by the following documents:
(a) appropriate bank statements proving the candidate's financial capacity or proof of professional risk insurance;
(b) financial statements for the past 3 financial years for which accounts have been closed;
(c) statement as to overall turnover during the past 3 financial years available. As a minimum, the amounts in the statement as to overall turnover must tally with those in the financial statements.
(d) statement as to overall turnover for the services referred to in this contract, realised during the past 3 financial years available;
(e) if the candidate relies on other entities (e.g. the parent company, other companies in the same group or third parties) in order to attain the level of the economic and financial capacity required, his request to participate must include a declaration, signed and dated by the entity concerned, stating firmly that the relevant resources must be made available to the candidate for this contract.

Minimum level(s) of standards possibly required: the average annual turnover for the past 3 financial years for which accounts have been closed, concerning services related to this contract, must be at least 700 000 EUR. This amount constitutes the minimum amount below which no request to participate can be accepted. The exchange rate to be used to convert turnover into euro is the exchange rate applicable for the month of December of the financial year, as published on http://ec.europa.eu/budget/contracts_grants/info_contracts/inforeuro/inforeuro_fr.cfm

Where the candidate is a grouping of economic operators, a comprehensive assessment of the minimum capacity levels of all members shall be made.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
proof of economic operators' technical and professional capacity must be provided by the following documents:
(a) professional qualifications and experience of the firm's managerial staff and, in particular, those of the person responsible for providing the services;
(b) list of the main services in fields related to this contract in the past 3 years, with details of the values, dates and the public or private recipients involved;
(c) statement as to the average annual manpower (in total and in fields related to the contract), and the number of managerial staff over the past 3 years;
(d) approval from the appropriate body in the country in which the operator resides, authorising the latter to perform security activities;
(e) valid certificate drawn up by an independent body, the authority regulating the sector concerned or a trade association which proves the candidate's compliance with quality assurance standards, such as ISO, or a detailed description of the quality measures the candidate uses to ensure service quality;
(f) information on the means and resources available to the firm to ensure service quality (e.g.: vehicles, equipment, communication means, etc.);
(g) if the candidate relies on other entities (e.g. the parent company, other companies in the same group or third parties) in order to attain the level of the technical and professional capacity required, his request to participate must include a declaration, signed and dated by the entity concerned, stating firmly that the relevant resources must be made available to the candidate for this contract.
Minimum level(s) of standards possibly required:

1) candidates must provide proof (at least 3 instances thereof) that they had satisfied customers (public or private, international or foreign, diplomatic missions or representations of international organisations) in fields related to the contract during the past 3 years, stating whether the services were provided in a professional manner in compliance with the contract conditions. This proof shall refer to the services included in the list in point (b). The minimum annual value of each must be 350 000 EUR. The annual value can be calculated by dividing the total contract value by its duration. The exchange rate applicable for the conversion of the amounts in euro will be the rate of December of the year of the beginning of the contract, as published on http://ec.europa.eu/budget/contracts_grants/info_contracts/inforeuro/inforeuro_fr.cfm

2) the average annual number of staff in fields related to the contract during the past 3 years must be at least 500.
For points 1 and 2 above, if the candidate is a grouping of economic operators, a comprehensive assessment of the minimum capacity levels of all members shall be conducted.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: the tenderer awarded the contract must register as a security firm in the Republic of Madagascar with the local authorities at the latest before signature of the contract.
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
EEAS-363-DELMDGA-SER-FWC.
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
15.9.2014
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
Any EU official language
Other: any other document sent with the request to participate not submitted in an official language of the EU will not be considered for assessment, unless it has a translation into an official language of the EU.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: every 4 years.
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
I. Presentation and dispatch of requests to participate and tenders:
the procedure will take place in 2 stages as follows:
A) first stage (selection):
to participate, candidates must submit a letter with the name of the candidate, including all entities if in a grouping and the name of a sole contact person vis-à-vis this request.
An e-mail address and/or fax number for the candidate must be provided. It is the candidate's responsibility to consult e-mails received on a regular basis. In the case of a grouping, said letter will need to be signed by a duly authorised representative from each operator and give the name of the leader together with his e-mail address and/or fax number. Requests must be perfectly legible so as to avoid any discrepancy as regards the text and the figures.
Candidates must enclose with said letter all the information required in point III of this contract notice: legal, economic, financial and technical information. Where requests to participate are submitted by a grouping of economic operators (point III.1.3 of the contract notice), the documents referred to in points III.2.1, III.2.2 and III.2.3 of this contract notice will be submitted by each group.
If a candidate relies on another entity for a large part of his financial capacity, as outlined in point III.2.2(e), the contracting authority may require said entity to sign the contract or provide a joint guarantee if the candidate becomes the successful tenderer.
Requests to participate must be sent before the deadline given below. Otherwise, the requests to participate will be automatically rejected.
Candidates may send their requests:
(a) either by post or by private courier, dispatched no later than 15.9.2014, as evidenced by the postmark or the date on the delivery receipt, to the address given in point I.1;
(b) or deliver them by hand to the address given in point I.1 by 15.9.2014 (15:00), at the latest, in return for a receipt signed and dated by the duly authorised member of the Delegation's staff.

The application shall comprise 1 original and 2 copies. Submissions must be made using a double envelope. Both envelopes are to be sealed. If self-seal envelopes are used, they must also be sealed with adhesive tape, with the sender's signature written across the tape. The outer envelope must bear both the name of the department which it is addressed to, as above, and the following: 'Appel d'offres restreint no EEAS-363-DELMDGA-SER-FWC — À ne pas ouvrir par le service courrier'. The inner envelope must also bear this wording.

B) Second stage:
candidates shortlisted at the end of the selection stage will be invited to submit a tender. The invitation to tender documents (including the letter of invitation to tender, the specifications and the model of the contract to be used) will be sent to them directly, with no further publication in the Official Journal of the EU.
NB: submitting an application or tender does not imply any commitment on the part of the contracting authority towards the candidate or tenderer either to award him the contract or compensate him for the costs incurred in preparing his application or tender. Likewise, the contracting authority is under no obligation to award the contract subsequent to this notice.
II. Data protection:

if the monitoring of your response to the contract notice involves the registration and processing of personal data (e.g. name, address, CV), this data will be processed in accordance with Regulation (EC) No 45/2001 on the protection of individuals with regard to the processing of personal data by the Community institutions and bodies and on the free movement of such data. Unless otherwise specified, the answers to questions and the personal data requested are necessary for the evaluation of your application, in accordance with the contract notice, and will be processed for this purpose only by the contracting authority designated in point I.1. Detailed information on the processing of your personal data can be found in the privacy statement which can be consulted at the following address: http://eeas.europa.eu/jobs/docs/privacy-statement-jobs-tenders.pdf

Your personal data may be registered by the EEAS accounts officer either in the Early Warning System (EWS) only, or in both the EWS and the central exclusion database, if you are in any of the situations referred to in:

— Commission Decision 2008/969 of 16.12.2008 on the Early Warning System (for further information, consult the privacy policy statement at: http://ec.europa.eu/budget/contracts_grants/info_contracts/legal_entities/legal_entities_fr.cfm), or

— Commission Regulation No 1302/2008 of 17.12.2008 on the central exclusion database (for further information, consult the privacy policy statement at: http://ec.europa.eu/budget/explained/management/protecting/protect_fr.cfm#BDCE).

III. Should it be necessary, the contracting authority may make use of a negotiated procedure on the basis of Article 134(1)(f) of the rules of application of the Financial Regulation.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

The General Court
rue du Fort Niedergrünewald
2925 Luxembourg
LUXEMBOURG
E-mail: generalcourt.registry@curia.europa.eu
Telephone: +352 4303-1
Internet address: http://curia.europa.eu
Fax: +352 4303-2100

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: within 2 months of the plaintiff being notified or, failing this, of the date on which it became known to them. A complaint made to the European Ombudsman neither suspends this period nor opens a new period for lodging appeals.
VI.4.3)Service from which information about the lodging of appeals may be obtained

The General Court
rue du Fort Niedergrünewald
2925 Luxembourg
LUXEMBOURG
E-mail: generalcourt.registry@curia.europa.eu
Telephone: +352 4303-1
Internet address: http://curia.europa.eu
Fax: +352 4303-2100

VI.5)Date of dispatch of this notice:
5.8.2014