277012-2014 - Software Package And İnformation Systems

Temel

250 / 1 yıl
  • EKAP İhaleleri
  • Kurum İhaleleri
  • Doğrudan Teminler
  • İhale Alarmı - Sınırsız
  • İhale Takip - Sınırsız
  • Çoklu Rapor Alıcısı
  • Mobil Uygulama
  •  
  •  
  •  
  •  
  •  

Kurumsal

550 / 1 yıl
  • EKAP İhaleleri
  • Kurum İhaleleri
  • Doğrudan Teminler
  • İhale Alarmı - Sınırsız
  • İhale Takip - Sınırsız
  • Çoklu Rapor Alıcısı
  • Mobil Uygulama
  • +
  • İhale Sonuç İlanları
  • İlansız İhale Sonuçları
  • Sonuç Alarmları
  • KİK Kararları

Prior information notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of Birmingham
Edgbaston
Contact point(s): https://in-tendhost.co.uk/universityofbirmingham/
For the attention of: Allison Robertson
B15 2TT Birmingham
UNITED KINGDOM
Telephone: +44 1214158806
E-mail: a.j.robertson@bham.ac.uk

Internet address(es):

General address of the contracting authority: https://in-tendhost.co.uk/universityofbirmingham/

Address of the buyer profile: https://in-tendhost.co.uk/universityofbirmingham/

Further information can be obtained from: The above mentioned contact point(s)

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Education
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II.B: Object of the contract (Supplies or services)

II.1)Title attributed to the contract by the contracting authority:
Property and Conference Management System.
II.2)Type of contract and place of delivery or of performance
Service category No 7: Computer and related services
Birmingham.

NUTS code UKG31

II.3)Information on framework agreement
II.4)Short description of nature and quantity or value of supplies or services:
The University of Birmingham is looking for a Property and Conference Management Solution to support venuebimingham (current total annual turnover of circa 4 000 000 GBP). Venuebirmingham manages a range of events and venues (including one hotel) across a number of geographical locations, and is seeking to maximise its revenue and improve efficiency through the use of a fit for purpose Property and Conference Management Solution, to manage:
— Meeting spaces from 2 to 1 000 people,
— Social events (e.g. restaurant bookings, school proms, concerts, gala dinners, weddings and other celebrations…),
— Ad-hoc events (e.g. Barbecues, Marquee Events, other Outdoor events….),
— Delivered catering service,
— Event catering (restaurants and bars across split sites),
— Hotel accommodation (Business, B&B) (currently 106 rooms across a geographically split site),
— Seasonal letting of Student accommodation,
— Cross-site bookings (e.g. one event held at multiple locations).
Further information about venuebirmingham can be found at www.venuebirmingham.com
The University of Birmingham is currently reviewing all options available with a view to establishing the best possible solution, whether this is a single solution or multiple solutions that interface. It is essential that the solution integrates with other University of Birmingham systems. The solution needs to support a minimum of 100 users at any one time.
It is envisaged that the new solution will be used for booking and managing all venues and events (e.g. delegate registration; checking in/checking out; …etc...) and will include:
— Ecommerce (for on-line booking and payment for all products and services),
— CRM (Customer relationship management functionalities),
— Full financial management (from initial quote and invoice to final payment),
— The ability to integrate with a channel management solution.
These functionalities are indicative at this stage and may be subject to change.
The University of Birmingham is currently considering establishing an initial 5 year contract however this is not confirmed at this stage. Ongoing support will be required after Go-Live.

Lots

This contract is divided into lots: no
II.5)Common procurement vocabulary (CPV)

48000000, 30200000, 48900000, 48400000, 48800000, 48810000, 48812000, 72000000

II.6)Scheduled date for start of award procedures
II.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.8)Additional information:
The CPV codes provided are indicative only and may be subject to change / expansion in any subsequent Contract Notice.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.2)Conditions for participation
III.2.1)Information about reserved contracts

Section VI: Complementary information

VI.1)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.2)Additional information:
The University of Birmingham would like to invite expressions of interest from organisations who are interested in this opportunity. The University of Birmingham would like to hear from organisations who are able to offer a solution that can meet the entire requirement or individual elements of the requirement.
Organisations interested in this opportunity should register with the University's e-tendering system

https://in-tendhost.co.uk/universityofbirmingham

You are invited at this stage to provide a covering letter of no more than 500 words outlining which elements of the solution that you are able to provide along with relevant marketing literature and indicative costings if at all possible.
The University of Birmingham may consider information gathered from responses to this PIN when making its decision on the procurement process.
Whilst it is the intention of the University of Birmingham to release a Contract Notice in respect of this procurement in July 2014 and run a competitive dialogue procurement process to appoint either a single provider or a number of providers, the University of Birmingham is not committed to any course of action as a result of publishing this PIN and reserves the right to not proceed with publishing a Contract Notice or running a procurement process.
Please note that this PIN is not an invitation to tender and does not represent the start of a formal competitive process.
The closing date for receipt of expressions of interest is 12 noon on Tuesday 1st July 2014
VI.3)Information on general regulatory framework
VI.4)Date of dispatch of this notice:
11.6.2014

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of Birmingham
Procurement Division, B Block, Aston Webb, Edgbaston
Contact point(s): http://in-tendhost.co.uk/universityofbirmingham
For the attention of: Allison Robertson
B15 2TT Birmingham
UNITED KINGDOM
Telephone: +44 1214158806
E-mail: a.j.robertson@bham.ac.uk
Fax: +44 1214143459

Internet address(es):

General address of the contracting authority: http://www.birmingham.ac.uk/index.aspx

Address of the buyer profile: http://in-tendhost.co.uk/universityofbirmingham/

Electronic access to information: http://in-tendhost.co.uk/universityofbirmingham/

Electronic submission of tenders and requests to participate: http://in-tendhost.co.uk/universityofbirmingham/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Education
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Property and Conference Management System.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 7: Computer and related services

NUTS code UKG31

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
The University of Birmingham is looking for a Property and Conference Management Solution (PCMS) to support venuebimingham (current total annual turnover of circa GBP 4 000 000). Venuebirmingham manages a range of events and venues (including one hotel) across a number of geographical locations, and is seeking to maximise its revenue and improve efficiency through the use of a fit for purpose PCMS, to manage following events (including cross-site bookings – one event held at multiple locations - as applicable):
— Hotel accommodation (Business, B&Bs) (currently 106 rooms across a geographically split site);
— Event catering (restaurants and bars across split sites);
— Delivered Catering Service;
— Meeting spaces (from 2 to 1000 people);
— Social Events (e.g. table bookings; school proms, concerts, gala dinners, weddings and other celebrations);
— Seasonal letting of student accommodation;
— Ad-hoc Events (e.g. Marquee Events, other Outdoor events etc.).

Further information about venuebirmingham can be found at www.venuebirmingham.com.

It is envisaged that the new solution will be used for booking and managing all venues and events (e.g. delegate registration; checking in/checking out; etc.) and will include:
— Ecommerce (for on-line booking and payment for all products and services).
— CRM (Customer relationship management functionalities).
— Full financial management (from initial quote and invoice to final payment).
— The ability to integrate with and/or provide a channel management solution.
These functionalities are indicative at this stage and may be subject to change. The University of Birmingham is currently considering establishing an initial 5 year contract however this is not confirmed at this stage. Ongoing support will be required after Go-Live.
The University of Birmingham has a large, varied and mature suite of IT systems spread across many departments. Many of these have evolved over time or have been implemented to meet specific local requirements. This has resulted in a very high degree of complexity and customisation, leading to some duplication of functionality, and (particularly within our Hospitality and Accommodation Services department (HAS)); there are a significant number of inter-connections and relationships between their existing services and the IT systems that underpin them. In addition, as this is an estate that has grown organically over a number of years with varying degrees of governance, the associations between a number of systems and the data they exchange may not always be known, and can be hidden from senior users and service owners.
The proposed PCMS solution should:
— be Fit for Purpose;
— be financially sustainable, offering impact, affordability and value for money whilst being capable of fulfilling as many of HAS functional requirements as possible;
— be reliable, scalable and integrate seamlessly with relevant University systems whilst complying with the relevant standards;
— be forward looking and support (where appropriate) the use of the current and most recent versions of any underpinning software required to run the system (e.g. Windows, SQL, VMWare, Oracle, etc.), and have a clear roadmap concerning their next iterations and functional changes;
— be secure and auditable, offering security and analysis of transactions, queries, creation and amendments of users and their details, etc.
II.1.6)Common procurement vocabulary (CPV)

48000000, 30200000, 48900000, 48400000, 48800000, 48810000, 48812000, 72000000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
Options: yes
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Payment of Invoices will be 30 days from Date of Invoice.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Limited Company, joint and several liability.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions:
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Tenderers will be required to complete a Pre Qualification Questionnaire.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: As detailed in the Pre Qualification Questionnaire.
Minimum level(s) of standards possibly required: As detailed in the Pre Qualification Questionnaire.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
As requested in the Pre Qualification Questionnaire.
Minimum level(s) of standards possibly required:
As detailed in the Pre Qualification Questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 5: and maximum number 6
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
FRAM321/14
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2014/S 113-198981 of 14.6.2014

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 12.9.2014 - 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
12.9.2014 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The Expression of Interest will be required in the form of a completed Pre Qualification Questionnaire. This document is available upon registration at http://in-tendhost.co.uk/universityofbirmingham/

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
8.8.2014