277399-2014 - United Kingdom-cardiff: Taxi Services

İhale Tipi:
İlgili Sektörler: Araç Kiralama, Her Türlü Taşıma Hizmeti
Kurum: Cardiff Council - İngiltere
İhale Tarihi: 22 Ağustos 2014

Temel

250 / 1 yıl
  • EKAP İhaleleri
  • Kurum İhaleleri
  • Doğrudan Teminler
  • İhale Alarmı - Sınırsız
  • İhale Takip - Sınırsız
  • Çoklu Rapor Alıcısı
  • Mobil Uygulama
  •  
  •  
  •  
  •  
  •  

Kurumsal

550 / 1 yıl
  • EKAP İhaleleri
  • Kurum İhaleleri
  • Doğrudan Teminler
  • İhale Alarmı - Sınırsız
  • İhale Takip - Sınırsız
  • Çoklu Rapor Alıcısı
  • Mobil Uygulama
  • +
  • İhale Sonuç İlanları
  • İlansız İhale Sonuçları
  • Sonuç Alarmları
  • KİK Kararları

Prior information notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Cardiff Council
County Hall, Atlantic Wharf
Contact point(s): Commisioning & Procurement
For the attention of: Lucy Williams
CF10 4UW Cardiff
UNITED KINGDOM
Telephone: +44 2920873746
E-mail: lucywilliams@cardiff.gov.uk

Internet address(es):

General address of the contracting authority: http://www.cardiff.gov.uk/splashpage.htm

Address of the buyer profile: http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0422

Further information can be obtained from: Cardiff Council
County Hall, Atlantic Wharf
Contact point(s): Commisioning & Procurement
For the attention of: Lucy Williams
CF10 4UW Cardiff
UNITED KINGDOM
Telephone: +44 2920873746
E-mail: lucywilliams@cardiff.gov.uk
Internet address: http://www.cardiff.gov.uk/splashpage.htm

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II.B: Object of the contract (Supplies or services)

II.1)Title attributed to the contract by the contracting authority:
Provision of Passenger Transport services
II.2)Type of contract and place of delivery or of performance
Service category No 27: Other services
Within the Cardiff County Council and neighbouring authorities.

NUTS code UKL22

II.3)Information on framework agreement
II.4)Short description of nature and quantity or value of supplies or services:
Cardiff Council has a duty to provide transport in accordance with The Learner Travel (Wales) Measure 2008. The Council is responsible for providing a safe and secure transport service for approximately 850 Special Educational Needs (SEN) pupils and 6,000 mainstream pupils. This is an essential service that Cardiff Council offers to children and their families across the city. The approximate annual spend is £6.5 million and the type of transport the Council provides includes Home to School transport service for children in mainstream education and children with Special Educational Needs (SEN), Children and Adult Services, County ride bus services, Ad Hoc Taxis and Minibus / Coach hire, and any other passenger transport services (excluding Park & Ride services, which are managed separately). On certain routes there is a requirement for regular drivers, and/or passenger assistants/escorts. All aspects relating to the above passenger transport requirements are managed by the Council's in-house passenger transport team. The Council also has powers to provide scheduled local bus services to meet public transport requirements which would otherwise not be met; these are scheduled public passenger transport services that transport citizens within the boundary of Cardiff County Council and across neighbouring council boundaries, when the Council provides additional subsided services for the public. All aspects relating to public passenger transport are currently managed by the Council's internal Public Transport Team.
The existing Framework for Home to School transport expires in 2014. As part of the contract renewal process Cardiff Council wishes to invite expressions of interest and suggestions of delivery models that could provide a more cost effective and efficient passenger transport service. The Council may wish to consider these proposals as part of its review process and inform its long term strategy. The Council is seeking expressions of interest from potential contractors who can provide innovative solutions to optimising transport routes, proposing different delivery models and re-engineering business processes, potentially saving the Council time and resources by establishing more efficient working practices.
At present the Council has a Framework agreement with 31 contractors to enable it to manage its passenger transport requirements. This was awarded on a price per mile basis and all suppliers are ranked within a number of Lots. The Council's in-house Passenger Transport Team currently call's off and manages the above arrangement to meet all existing requirements.
Additional details about the current operation or the service can be requested if required as part of your expression of interest.
All written proposals to be submitted by e-mail only to Lucy Williams at lucywilliams@cardiff.gov.uk before 17:00 on Friday 8th November 2013.
The Council invites the market place to inform our procurement process and to this end would welcome written submissions or case study details from potential suppliers, as the Council is keen in understanding how similar operations run / organisations undertake these services elsewhere in the market place. This will ensure that the Council considers the widest range of solutions available, informing our longer term strategy for the deliver of passenger transport services.
Supplier's response should include:
(1) Their likely interest in bidding for such procurement;
(2) The potential technical and commercial options for meeting the above requirement;
(3) Case studies to support any innovative solutions for optimising passenger transport routes and re-engineering business processes via different delivery models;
(4) Observations on the proposed duration of any contract;
(5) Any other factors considered relevant.
Following consideration of the written submissions the Council may wish to engage in further discussions with the respondents. Also dependent on the level of such initial interest the Council reserves the right to host a Provider Information Day to undertake soft market testing and preliminary discussions with potential providers which may also further help to inform the subsequent Invitation to Tender documentation that will need to be produced.
It is currently the intention of the Council to utilise a restricted tender route, although this may be reviewed following the outcome of this PIN.
Please note, the Council intends to use the information gathered to shape the proposed procurement process and specification for this project. Commercially confidential information should be marked accordingly. Participating in this market sounding exercise will not guarantee short-listing at a later stage in the procurement, and the Council reserves the right not to proceed with the procurement process. The Council will not meet any costs incurred by any party in responding to this notice.

Lots

This contract is divided into lots: no
II.5)Common procurement vocabulary (CPV)

60130000, 60140000, 60170000, 60112000

II.6)Scheduled date for start of award procedures
1.9.2014
II.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.8)Additional information:

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.2)Conditions for participation
III.2.1)Information about reserved contracts

Section VI: Complementary information

VI.1)Information about European Union funds
VI.2)Additional information:
(WA Ref:1458).
VI.3)Information on general regulatory framework
VI.4)Date of dispatch of this notice:
18.9.2013

Simplified contract notice on a dynamic purchasing system

This notice is covered by: Directive 2004/18/EC

Section I: Contracting authority/entity

I.1)Name, addresses and contact point(s)

Cardiff Council
County Hall, Atlantic Wharf
For the attention of: Lucy Williams
CF10 4UW Cardiff
UNITED KINGDOM
Telephone: +44 2920873732

Internet address(es):

General address of the contracting authority/entity: http://www.cardiff.gov.uk/content.asp?parent_directory_id=2865

Address of the buyer profile: http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0422

Electronic access to information: www.proactisplaza.com/supplierportal/?CID=CARDIFF

Electronic submission of tenders and requests to participate: www.proactisplaza.com/supplierportal/?CID=CARDIFF

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities/entities
The contracting authority/entity is purchasing on behalf of other contracting authorities/entities: no

Section II: Object of the contract

II.1)Title attributed to the contract by the contracting authority/entity:
Dynamic Purchasing System for the Provision of Passenger Transport 08/08/14.
II.2)Type of contract
Services
II.3)Short description of the specific contract:
On 9th July 2014 Cardiff Council established a Dynamic Purchasing System (DPS) under which to operate all procurement activity for the provision of high quality and cost effective Passenger Transport via the Proactis portal

https://www.proactisplaza.com/supplierportal/Public/Opportunities.aspx

The total value of the DPS over the contract period for all four Lots is GBP 28 000 000.
Cardiff Council has a duty to provide transport in accordance with The Learner Travel (Wales) Measure 2008. The Council is responsible for providing a safe and secure transport service for approximately 850 Special Educational Needs (SEN) pupils and 6,000 mainstream pupils. This is an essential service that Cardiff Council offers to children and families across the city.
The type of transport the Council provides includes Home to School transport service for children in mainstream education and children with Special Educational Needs (SEN), Children and Adult Services, County ride bus services, Ad Hoc Taxis and Minibus / Coach hire, and any other passenger transport services (excluding Park & Ride services, which are managed separately). On certain routes there is a requirement for regular drivers, and/or passenger assistants/escorts. All aspects relating to the above passenger transport requirements are managed by the Council's in-house passenger transport team. The Council also has powers to provide scheduled local bus services to meet public transport requirements which would otherwise not be met; these are scheduled public passenger transport services that transport citizens within the boundary of Cardiff County Council and across neighbouring council boundaries, when the Council provides additional subsided services.
It is the intention of the Council to use reverse e Auctions to award new contracts through the Dynamic Purchasing System.
Cardiff Council is managing this procurement process in accordance with the Public Contracts Regulations 2006 (the “Regulations”) as amended.
The DPS is split into four Lots; suppliers will be able to bid for one or more Lots as follows:
— Lot 1 Vehicle over 17 Seats.
— Lot 2 Vehicles 8 – 17 Seats including Specially Adapted Vehicles.
— Lot 3 Taxis with a Regular Driver.
— Lot 4 Ad Hoc Taxis.

To express an interest in this opportunity please go to https://www.proactisplaza.com/supplierportal/Public/Opportunities.aspx

Suppliers who have previously completed the tender and failed to be accepted onto the DPS will now need to express an interest again and complete the tender questions. Please note some questions maybe pre populated. Please review all questions.

Note: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.uk/Search/Search_Switch.aspx?ID=13665

II.4)Common procurement vocabulary (CPV)

60120000, 60130000, 60140000, 60170000

II.5)Quantity or scope of the specific contract:
The DPS route requirements for Lot 3:
There are approximately 90 routes. Required between 1 to 3 days a week, these routes operate 45 weeks of the year and value of the Routes will be GBP 150 000 per annum for three years.
Suppliers have until 12:00 on the 22.8.2014 to complete an indicative tender response via the Proactis Portal to be able to submit prices for Lot 3 requirements.
Successful tenders will then be able to submit prices for the each route by 12:00 on 29.8.2014.
If the Council receives 3 or more bids for a route we reserve the right to carry out a reverse e – Auction.
The reverse electronic auctions will be structured in 2 stages:
Stage 1:
Invitation to Tender – submitting a price for each lot.
Stage 2:
A reverse e – Auction will take place at the specified date and time (please see attachments for Lot 3 timetable).

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedureOpen
IV.2)Administrative information
IV.2.1)File reference number attributed by the contracting authority/entity:
IV.2.2)Previous publication (Contract Notice) providing more information about the dynamic purchasing system

Notice number in the OJEU: 2014/S 100-175001 of 24.5.2014

IV.2.3)Time limit for submission of indicative tenders for the specific contract
22.8.2014 - 12:00
IV.2.4)Language(s) in which tenders may be drawn up
English.

Section VI: Complementary information

VI.1)Additional information:

On 9.7.2014 Cardiff Council established a Dynamic Purchasing System (DPS) under which to operate all procurement activity for the provision of high quality and cost effective Passenger Transport via the Proactis portal https://www.proactisplaza.com/supplierportal/Public/Opportunities.aspx

All Contractors who wish to participate must register and access the ITT via the below portal:

https://www.proactisplaza.com/supplierportal/?CID=CARDIFF

Steps to follow:
a) Click on link:

https://www.proactisplaza.com/supplierportal/?CID=CARDIFF

b) To register — Click on ‘Register Now' button.
— Enter the information requested and click on the ‘Register' button to start the process.
— An activation email will be sent to the email address of the primary contact.
— Click on the link contained in the email to activate your account.
— The supplier will then be asked to provide basic organisational information and register against the relevant CPV codes and select Cardiff Council as a buyer.
c) To access an opportunity— Click on ‘Opportunities'(only have to log on to bid, can view opportunity without logging on).
— Once logged in click on Opportunities tab at the top of the page.
— Click on advanced search and a box will appear — in the buyer box type in Cardiff.
— Find opportunity and click on ‘view'.
You will be able to see the opportunity notice tab, Items tab (each Lot) and the documents tab (IITT).
Click on ‘Register Interest'.
d) To create a response - Click on ‘Request from Buyers' within the opportunity tab.
— Select the opportunity that you have registered against.
— Select ‘Create a Response'.
— Run through the wizard to create a response.
e) To complete a Response.
The response is made up of 5 tabs:
— General — This is where you can note any additional information for the buyer.
— Item — This is where you will select the Lot/s you are not interested in.
— Questionnaire – This is where you answer questions related to the procurement (please click on the'?' whenever you see the symbol as this provides you with question specific information). Question response types will vary between attachments; drop down list, numerical or text input.
— Attachments — This is where you can attach any additional documents.
— Reference Fields — Not applicable.
Save your response regulary.
Helpful Hints and Tips — Please Read.
Important: Please read this section before completing any questions.
— Read all Instructions — Please ensure that you read and understand all the required instructions/actions and appropriate deadlines and any subsequent communication.
— Secure login — Please treat your Proactis portal logins securely. If you believe you have lost your password please log on to the website and click 'Forgotten Password'.
— Save regulary - For security reasons your access to the portal will 'time out' if inactive for 20 minutes if you do not click 'save changes' within this time. Failure to do so will mean you risk losing your work.
— You are able to Save your response and come back to it at any time.
— Communication / Messages: To write or read any messages use the secure messaging to communicate with the Council and to seek clarification, this will provide an audit trail for all discussions and clarifications.
Please click on the opportunity and click the ‘view messages' button.
— Response time - Do not leave your response until the last minute or hours before the deadline. If you experience connection problems you will miss the deadline and your response may be deemed non-compliant and rejected. Always upload generic information early to avoid last minute time pressure.
— Attachment size – Size attachments should be no larger than 16MB.
Please note depending on the time of day and internet traffic, the submission of large electronic files may take some time. The speed at which your submission is received will also depend on the size of the file and the internet bandwidth available to you. Allow sufficient time when tendering electronically. As a general guide, a simple two page text file should take less than 30 seconds to transmit. A large file (i.e. one approaching 4MB file size) may take several minutes to transmit.
All of the submission Must be received prior to the submission deadline.
If your transmission is part received when the deadline is reached, the submission will fail. As a general rule, if the transmission process has not completed within 10 minutes, it has been unsuccessful.
— Submitting responses - Please submit your response when completed. This will submit your response to the Council.
— Techncial This site operates best using Internet Explorer (versions 8, 9 and 10), or the latest versions of Safari, Firefox and Chrome. A screen resolution of 1024 x 768 or above is recommended.
This website is not yet officially supported in Internet Explorer 11; however most issues with it are alleviated by using compatibility mode. To check to see if you have IE11 - in your browser on the top right hand side select the cog icon then select About Internet Explorer. This will show you in a pop-up the version of IE you have installed. If you are using IE11 then please follow the following steps to enable compatibility mode for this website:
If you cannot see the tools menu icon at the top right hand side then press 'ALT' on your keyboard.
Select Tools and then Compatibility View Settings.
Add 'proactisplaza.com' (excluding the inverted commas) to the list. You may need to close your browser and re-open it for the changes to be accepted.
If you are experiencing technical difficulties with this site, then please ensure you are viewing the site via Internet Explorer 8, 9 or 10, or the latest versions of Safari, Firefox and Chrome.
(WA Ref:13665)
VI.2)Date of dispatch of this notice:
8.8.2014